To whom it may concern,
This is to certify that Mr. Shibu Thomas (Employee No. SG-0412) was employed with Safeguard Security Services Pvt. Ltd. (PSARA Licence No. KL/2019/123) as Security Guard from 1 March 2021 to 31 October 2026, and was promoted to Security Supervisor on 1 April 2024.
He was posted at Oberon Mall, Kochi, and later at Lakeview Apartments, Kakkanad, where he handled gate control, visitor and vehicle entry registers, CCTV monitoring, night patrolling and emergency response, working in 12-hour rotating shifts. As supervisor he managed a team of 8 guards.
His conduct was good, he was punctual and alert, and no complaint or disciplinary action was recorded against him. He is leaving on his own request for employment abroad. All dues are settled.
Signed
M. Ravi, Operations Manager
Safeguard Security Services Pvt. Ltd.
Names, numbers and dates above are examples. Replace them with yours.
Common questions
Guard employed directly by a society — who signs?The society's secretary, on society letterhead with seal, mentioning that the guard was on the society's own payroll.
Is PSARA training mentioned?If the guard completed the agency's PSARA training, add a line with the training period; it helps in Gulf and corporate hiring.
Can an ex-serviceman's service record replace this?For armed-forces service, the discharge book is the record; this letter covers private security work after that.
This page is a template and general guidance for a common situation, not legal advice. Rules differ by state and office; check with the office that asked for the document. Last reviewed October 2026.