Documents › Formats › Authorization letters
Registered post, Speed Post with proof of delivery, courier parcels held at the branch, and customs-cleared international shipments are released only to the addressee or to someone carrying a signed authorisation with ID copies. India Post and most couriers accept a simple letter.
To, The Postmaster, Kakkanad Post Office, Kochi 682030.
Subject: Authorization to collect Speed Post article EK123456789IN addressed to me
I, Anjali Nair, residing at 12 Rose Villa, Kakkanad, Kochi 682030, am unable to collect the above article in person as I am away on work.
I authorise my husband, Mr. Vivek Menon, holding Aadhaar no. XXXX XXXX 9012, to collect the article on my behalf and to sign the delivery acknowledgement. He will produce his original Aadhaar card and a copy of my Aadhaar card.
This authorisation is valid for 15 days from the date below.
Names, numbers and dates above are examples. Replace them with yours.
No stamp paper. Plain paper, signed. For customs-held parcels (foreign post office / courier customs), the courier may ask for the letter on a specific format plus KYC documents — check their email.
Many couriers allow it through the app; registered post does not, except to family at the same address with this letter.
The addressee employee, or the company's admin head on letterhead if addressed to the company.
Most couriers accept a scanned signed letter with ID copies; post offices generally want the original.
This page is a template and general guidance for a common situation, not legal advice. Rules differ by state and office; check with the office that asked for the document. Last reviewed October 2026.