Documents › Formats › Authorization letters
Banks allow a representative to collect non-cash items (cheque book, statement, DD, debit card in some banks) or submit documents if the account holder gives a signed authorisation. Cash withdrawal by a third party is not allowed on a letter; that needs a bearer cheque or a mandate registered with the bank.
To, The Branch Manager, Federal Bank, Palarivattom Branch, Kochi.
Subject: Authorization to collect cheque book and account statement — SB A/c no. 1234567890
I, Thomas Mathew, holder of savings account no. 1234567890 at your branch, residing at 14/221 Palarivattom, Kochi 682025, am unable to visit the branch due to travel.
I authorise Mrs. Anu Thomas, my wife, holding Aadhaar no. XXXX XXXX 5678, to collect on my behalf the new cheque book and the account statement for April to September 2026, and to sign the acknowledgement. She is not authorised to withdraw or deposit cash or to operate the account.
This authorisation is valid until 15 November 2026. Copies of my and her ID are enclosed.
Names, numbers and dates above are examples. Replace them with yours.
No stamp paper. Plain paper signed by the account holder. Banks compare your signature with their records, so sign as you did on the account form.
Anyone can deposit cash into your account with a pay-in slip; no letter needed.
Depends on the bank; SBI and HDFC generally require the holder in person or send it by post.
Use a board resolution or the bank's own authorised-signatory form, not this letter.
This page is a template and general guidance for a common situation, not legal advice. Rules differ by state and office; check with the office that asked for the document. Last reviewed October 2026.