Documents › Formats › Authorization letters
When a GST registration is filed by a partner, director, manager or accountant on behalf of the business, the GST portal asks you to upload a letter of authorisation (or board resolution for companies) naming that person as authorised signatory. Proprietors signing for themselves do not need it.
To whom it may concern,
We, the partners of Bluehill Traders, a partnership firm having its principal place of business at 14/221 Palarivattom, Kochi, Kerala 682025, hereby authorise Mr. Sajeev Kumar, Partner, holding PAN ABCPS5678K, to act as the Authorised Signatory of the firm for the purposes of the Goods and Services Tax Act.
He is authorised to sign and submit the application for GST registration, verify and file returns, respond to notices, and do all acts necessary in connection with GST on behalf of the firm. His acts shall be binding on the firm.
Acceptance: I, Sajeev Kumar, hereby accept this authorisation and shall act as the Authorised Signatory of Bluehill Traders.
Signed by all partners: Sanjay Kumar, Sajeev Kumar.
Names, numbers and dates above are examples. Replace them with yours.
No stamp paper for the GST upload. Companies must use a board resolution rather than a letter; LLPs and partnerships use this letter signed by all partners.
No. A proprietor is the authorised signatory by default.
Yes, an employee can be authorised, but the primary signatory for a company is usually a director; the accountant can be added as a second.
The GST portal gives a sample; this sample follows it and is accepted in practice.
This page is a template and general guidance for a common situation, not legal advice. Rules differ by state and office; check with the office that asked for the document. Last reviewed October 2026.