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Salary slip for a security guard

Security agencies and societies employing guards directly must give a wage slip, and guards need it for loans, Gulf visa processing and PF claims. Guards typically work 12-hour shifts, so the slip should show duty days, overtime or shift allowance, and statutory deductions clearly.

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Sample

SALARY SLIP — October 2026

Employer: Safeguard Security Services Pvt. Ltd., PSARA Licence KL/2019/123, Kochi

Employee: Shibu Thomas, Security Guard · Employee No. SG-0412 · Site: Lakeview Apartments, Kakkanad · UAN 100987654321 · ESI No. 3100654321 · Duty days: 28 (12-hour shifts)

Earnings — Basic Rs. 13,000 · DA Rs. 3,200 · Shift / overtime allowance (4 hrs × 28 days) Rs. 5,600 · Washing allowance Rs. 300 · Total earnings Rs. 22,100

Deductions — PF (12% of basic + DA) Rs. 1,944 · ESI (0.75%) Rs. 166 · Uniform advance recovery Rs. 500 · Total deductions Rs. 2,610

Net pay Rs. 19,490 (Rupees Nineteen Thousand Four Hundred Ninety only), paid by bank transfer on 5 November 2026

Employer's signature · Employee's signature

Signed
Employer · Employee

Names, numbers and dates above are examples. Replace them with yours.

What it must include

Agency name and PSARA licence (or society name and registration)
Site posted, duty days, shift length
Basic + DA at or above the state minimum wage for security guards
Shift / overtime allowance shown separately
PF and ESI with the UAN / ESI numbers
Uniform or advance recoveries; net pay in words; both signatures

Common mistakes

Paying a flat amount for 12 hours with no overtime line — inspectors treat it as a minimum-wage violation.
No ESI/PF numbers when the agency is covered.
Site not mentioned; the principal employer (society/mall) needs it for contract-labour records.

Stamp paper, notary and signing

No stamp. Agencies must keep wage registers under PSARA and the Contract Labour Act; societies that employ guards directly keep the same records under the Shops Act or the state's domestic/establishment rules.

Common questions

What is the minimum wage for a security guard in Kerala?

Kerala notifies category-wise minimum wages for security services and revises them periodically; agencies must pay at least that for 8 hours plus overtime. Check the latest Labour Commissionerate notification.

Society paying a guard directly — same slip?

Yes; put the society's name and registration in place of the agency. PF/ESI apply only if the society crosses the thresholds.

Guard wants the slip for a Gulf visa?

Give 6 months of slips plus the experience letter; agencies may stamp each slip.

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This page is a template and general guidance for a common situation, not legal advice. Rules differ by state and office; check with the office that asked for the document. Last reviewed October 2026.